Dear Trinity Families,
I hope everyone is enjoying the holidays.
The intent of this note is to prepare our community for our return on January 3 and in light of the Omicron variant. There’s a lot of information here and we’re using the FAQ format which hopefully will be easier for everyone. I ask that you read this communication carefully and more than once.
To note, we are fully aware of the range of ways for students to return from the Test to Stay (NPR article) to the CDC’s 5 day quarantine/isolation guidance. It is conceivable, in the future, Trinity would further consider the Test to Stay approach, however at this time the lack of supply of tests along with managing such a process make executing the approach particularly difficult.
With this said about Test to Stay, at Trinity, we’ve been consistent with CDC’s isolation/quarantine guidelines in particular to close contact scenarios, along with the SMCOE and CDPH. We are also taking additional steps to mitigate spread upon our return on January 3. It’s undeniable that the Omicron variant is highly transmissible and we will have positive cases in our community. We will iterate and keep the health and safety of our community as the priority in our planning. Our planning, as always, will evolve over time.
Here is the FAQ:
Will both campuses be open for in-person learning on Monday, January 3?
- Yes, both campuses will be open for in-person learning although there are students who will be in quarantine due to holiday travel.
Are students being tested before returning to campus on January 3 or after quarantine?
- Yes, Trinity provided at home rapid tests to all families on 12/16 and 12/17. We asked all families to take the rapid tests 24 hours before returning to school and students who tested negative may return to school.
Does my family need to report the negative test results to school?
- We ask that families self-report any positive test result and we are not requiring an upload of a negative test result.
For reasons of travel quarantine or other, we won’t be at school on January 3. Is there somewhere we indicate this?
- Yes, please complete this Return to School Form if Quarantine.
What precautions are being taken on the Lower Campus to prevent the potential spread of the virus?
- Lower Campus will return to the practice of Bubble Cohorts, meaning the Pine, Laurel and Tierra classrooms will not mix with other classes – to minimize potential spread between classrooms.
- One impact of the Bubble Cohorts will be Extended Care will run from 8:00 am to 5:00 pm each day instead of the usual 7:30 to 6:00, due to the way students can potentially mix and staffing contraints.
- We will evaluate the Bubble Cohort model on January 14 as it relates to Extended Care programming and social interaction among students.
- A re-emphasis on proper mask wearing although it is understood this is challenging for 2 and 3 year olds.
Will Lower Campus students be tested weekly?
- We looked closely at Saliva Test options but they did not seem functional for younger students as in the hour before the test students could not drink water, brush teeth, eat anything and rejected samples are common for food residue, mucus or too much/too little saliva.
- We are looking for a consistent supply of rapid home tests (they’re in short supply currently) we will be able to provide families to use on a weekly basis.
What precautions are being taken on the Upper Campus to prevent the potential spread of the virus?
- Testing will increase to 2x weekly, on Tuesday and Friday. The increased testing will begin next week on Tuesday. Testing will be for all Upper Campus students and faculty and staff on both campuses.
- During snack and lunch times, students will be socially distanced while masks are removed.
- A re-emphasis on proper mask wearing
- Increased use of outdoor space and Great Hall.
If my child tests positive for Covid, what is the quarantine period?
- Students who test positive will isolate for 5 days if asymptomatic. If the student develops symptoms after testing positive, the 5 day isolation must start over. Isolation begins from the date of the positive test or the date of symptom onset. This reflects the preliminary 12/27 CDC guidelines.
- Yes, students who test positive for Covid will need to present a negative test prior to return to school. This diverges from CDC recommendations, which do not require a test to break isolation, but is consistent with our approach of taking a more conservative approach when the science supports it. This test should be performed at the end of their isolation period, and should be a rapid antigen test. (Rapid antigen tests are good at ruling out infectiousness in convalescing covid patients; PCR tests, by contrast, can remain positive for weeks-months after a patient, no-longer-infectious, has recovered from Covid-19).
If there is a positive case in my child’s class, will my child and the class need to quarantine?
- Yes, if there is a positive case in your child’s class, your child and the class would be considered close contacts and would be quarantined for 5 days. Quarantine would begin from the day the positive test is reported unless contact tracing is clear as to when the exposure took place.
If my child is in quarantine due to a close contact, will he/she need to present a negative test to return to school?
- Yes, students who are close contacts will need to present a negative test to return to school. The test should be taken 3 to 5 days following the first day of quarantine or initial exposure assuming the exposure can be determined. A rapid antigen test is acceptable.
If my child is an indirect contact (for example, a classmate has a family member who tested positive and another classmate is a close contact), would my child need to be quarantined?
- No, if your child is an indirect contact, there would not be a quarantine period.
If there is a positive case on either campus, and my child is an indirect contact, will the Lower or Upper Campus close for all the students?
- No, the quarantine would only be for close contacts and not the entire campus. There is the possibility, following contact tracing, the quarantine would extend beyond the impacted classroom, but that is not the expectation.
My child is fully vaccinated. Does she/he still need to quarantine due to a school or home close contact?
- Yes. Even against Omicron, 2-dose vaccines durably reduce by 75% the risk of severe illness and hospitalization in adults (for whom the baseline risk of severe illness is much higher). However, the effectiveness of these same 2 dose regimens against mild Omicron infection appears substantially reduced (and to be improved with a booster). It is noted that this reduced effectiveness was observed in adult populations vaccinated many months ago, and not with pediatric vaccines, or for vaccines administered more recently (e.g., within the 2-3 month window when most of our students have been vaccinated). However, because we still have students who are not yet fully vaccinated, we have to assume that breakthrough infections will occur in our recently vaccinated students, and can be transmitted as severe disease to unvaccinated or immunocompromised classmates.
Our child has had both shots of the Covid vaccine. Is our child considered fully vaccinated?
- A person is considered fully vaccinated against COVID-19 ≥2 weeks after receipt of the second dose in a 2-dose series (Pfizer-BioNTech and Moderna) or ≥2 weeks after receipt of the single dose of the Janssen vaccine.1.
Will the school mandate vaccines for all eligible students?
- We strongly encourage, based on the data, that all eligible students receive their vaccination. There is no single thing that Trinity parents can do protect their children that is more important than getting them vaccinated (and getting themselves boosted).
- Currently, the vaccine for ages 5 to 11 has been granted Emergency Use Authorization (EAU). When the vaccine receives full approval from the FDA, not just the EAU, Trinity will require the vaccination as it does with other required vaccinations.
- If you have questions about Covid vaccines, please let us know and we will be happy to connect you with our medical consultants.
Our family is risk averse and we’d like to keep our child(ren) at home in the near future, will there be some remote version of their class they can access?
- We understand some families may be risk averse or have vulnerable family members at home. We also understand, from experience, we cannot effectively replicate the in-person experience virtually and through a screen.
- On both campuses, teachers will provide asynchronous activities for students, with daily Zoom check-ins, as a temporary bridge during this period of higher potential Covid transmission.
- Please complete the Return to School Form to help us with our planning.
We traveled during the holidays. Can you remind us of the quarantine period from Holiday travel?
- Unvaccinated students who traveled by public transportation (plane, train, bus) a 7 or 10 day quarantine period from the day travel is completed. The quarantine period is 7 days if the student completes a Covid test 3 to 5 days following travel (which is required to return regardless).
- Fully vaccinated students do not have to quarantine following travel.
Who do I contact if I have questions about the academic program and my child?
- Please contact Colette McWilliams, Upper Campus Director at email@example.com or Sue Krishna, Lower Campus Director at firstname.lastname@example.org.
Who do I contact if I have questions about the Covid-19 Protocols?
- Please contact Matt Allio, Head of School, at email@example.com.
Thank you, thank you, thank you everyone for your close attention note. It’s not lost on me how much information you’re trying to absorb and internalize along with the fatigue this far into the pandemic. Please know how much I appreciate your support and insight as we partner to prioritize the health and safety in our community.
Be safe, be well and I hope to see you soon,
Dear Trinity Families,
I hope your Parent/Teacher Conferences have been productive.
Below is an excerpt from a communication sent to independent schools from the San Mateo County Office of Education. I understand that many families are already on the vaccination path yet this information may be useful as well.
This week, the Centers for Disease Control and Prevention (CDC) fully agreed with its Advisory Committee on Immunization Practices’ recommendation that children ages 5 to 11 be vaccinated against COVID-19 with the Pfizer-BioNTech pediatric vaccine. According to the CDC, “Vaccinating children will help protect them from getting COVID-19 and therefore reducing their risk of severe disease, hospitalizations, or developing long-term COVID-19 complications. Getting your children vaccinated can help protect them against COVID-19, as well as reduce disruptions to in-person learning and activities by helping curb community transmission.”
Supplies of the vaccine have been shipped, and vaccination events across the county are scheduled. Many parents are anxious to get their children vaccinated, and there are many options for making that happen.
Vaccination Options for Children Ages 5 to 11
The following is a list of COVID-19 vaccination options for children. A flyer in English and Spanish with these options can be found here. Please note, this list of options will continue to expand as we go through the next few weeks. Continue to visit SMC Health’s website and the MyTurn website for updated information and opportunities.
Health Care Providers
Check with your child’s pediatrician to schedule an appointment. Kaiser Health is making pediatric vaccination appointments for their members. Stanford Children’s pediatric vaccination clinics can be found here. Sutter/PAMF will have appointments available shortly.
Several pharmacies in San Mateo County offer appointments and walk-up options for vaccinations for children. Please visit their websites – CVS, RiteAid, Safeway, Walgreens, Costco, and Lucky – for the most current information on how to schedule appointments. For a list of pharmacies and locations, visit the SMCH website, which continues to be updated as new options become available.
SMC Health Vaccination Clinics
San Mateo County Health is organizing vaccination clinics for children. Visit MyTurn to schedule an appointment – search by the Event Center address (1346 Saratoga Ave., San Mateo) on the MyTurn site. These events are being further supported with community-funded efforts to make the Event Center site child-friendly. More information can be found on the SMCH website. Dates include:
- Saturday, November 6, 9:00 am to 4:00 pm
- Wednesday, November 9, 2:30 pm to 7:00 pm
- Thursday, November 10, 2:30 pm to 7:00 pm
- Friday, November 12, 2:30 pm to 7:00 pm
- Saturday, November 13, 9:00 am to 4:00 pm
Additional dates will be added as needed.
School Vaccination Clinics
Vaccination clinics are scheduled at the following school sites. Many of these events are already full, but as other opportunities open up, registrants may come off the list opening up additional spots.
- Monday, November 15 – Bayside Academy, San Mateo-Foster City School District 2025 Kehoe Avenue, San Mateo: Register
- Tuesday, November 16 – Sunset Ridge Elementary School, Pacifica School District 340 Inverness Drive, Pacifica: Register
- Wednesday, November 17 – T.R. Pollicita Gym, Jefferson Elementary 50 Orange Street, Daly City: Register
- Thursday, November 18 – Hoover Elementary School, Redwood City 701 Charter Street, Redwood City: Register
Community and Other Clinics
San Mateo County Health will continue to share options on its website.
Coadministration of Vaccines
According to the CDC, it is not only okay to administer the COVID-19 and flu vaccine at the same time, they encourage it – “If a patient is due for both vaccines, providers are encouraged to offer both vaccines at the same visit. Coadministration of all recommended vaccines is important because it increases the probability that people will be fully vaccinated.”
Many parents still have questions about the vaccine and whether or not to vaccinate their children. Here are three ways parents can learn more about the vaccine.
- Tonight, November 4th, at 6:00 pm, SMC Health is hosting in Spanish with English interpretation a webinar and Q&A with families about vaccinations for youth. Join via Facebook, Twitter, and YouTube: @SMCHealth.
- Johns Hopkins Medicine shares important details about vaccines for parents.
- SMCOE and SMC Health created flyers in English and Spanish that share some of the reasons for youth to get vaccinated.
Dear Trinity Families,
The intent of this note is to provide an orientation to the Covid-19 Vaccine for children ages 5 – 11. I’m sending it to all families on both campuses as it may be relevant for all to know. Clearly, the approval of the vaccine is very good news for the children at Trinity and we’re very happy we’ve reached this phase at our school. And from my communication with a number of families, there are access points for the vaccine.
Still, we know the rollout may take time, perhaps similar to the vaccine from last Spring, likely over many weeks for our families. While Trinity will require all eligible students to receive the vaccine (exemptions for religious beliefs and verified health vulnerabilities) for the health of our community, it is too early to set a specific date. Our best estimate would be the requirement to be fulfilled by the end of January 2022 – but that is only a very rough estimate. It depends on the rollout of the vaccine.
Below is information excerpted from a communication sent to independent schools from the San Mateo Office of Education (SMCOE). Here are the basics:
Pfizer Vaccine Recommended for 5-11 Year Olds
On October 26th, a panel of expert advisors recommended that the Food and Drug Administration (FDA) provide emergency use authorization for the Pfizer vaccine in children ages 5 to 11, based on Pfizer’s data showing that the vaccine is safe and 90.7% effective in preventing COVID-19 infections among youth.
In anticipation of approval of the vaccine, SMCOE is partnering with San Mateo County Health and local school districts to hold vaccination clinics across the county next month for students ages 5 to 11. These clinics are just one of many options for vaccinating your children. Other options include healthcare providers, pharmacies, and other county and community clinics. SMCH will be posting these options on its website, and SMCOE will continue to share information on vaccination options over the coming weeks.
We know that parents at Trinity are eager to protect their children from COVID-19 – you’ve clearly demonstrated that. We also know that some families still have questions about the vaccines’ efficacy and safety. We’ve found that Johns Hopkins Medicine has shared important tips for parents, and SMCOE has created flyers in English and Spanish that share some of the reasons for youth to get vaccinated.
I will continue to relay information as it comes our way at Trinity. I also realize many families are already tracking the path of the vaccine and setting up appointments for their child(ren).
Thank you, all.
Dear Trinity Families,
Thank you very much for your continued diligence regarding Covid-19 protocols. We’ve been very fortunate this year with zero positive tests from our weekly testing program.
This note intends to provide our protocol for travel around the Thanksgiving and Winter Holidays. Of course, with new developments (i.e., vaccines or a new variant), this protocol could change, but we thought it would be helpful to communicate the protocol so families can be thoughtful in their planning.
To begin, please know Trinity will continue to take a conservative approach to our protocols to safeguard our community and continue to prioritize in-person teaching and learning. Also, know that we appreciate and understand families may decide to travel during the holidays to see family and friends. Finally, there is not a perfect solution for travel protocols in a congregate setting. We are finding different travel variations among similar schools with unvaccinated students. We understand the R-eff (rate at which Covid is spreading) is currently low at 0.73 in San Mateo County and that is very encouraging. Lesser known, however, is the long-term effects of the virus on children.
Thanksgiving and Winter Break Travel Protocol
- Current CDC Guidelines regarding Domestic Travel for People Who Are Not Fully Vaccinated state a 7 or 10 day quarantine period after travel is completed. Recommendation For People Who Are Not Fully Vaccinated
- If the student completes a PCR test 3 to 5 days following travel, and the result is negative, the student may return after the 7 day quarantine period. Given weekends, this is likely 5 school days.
- If the student does not take a PCR test, the quarantine is 10 days (this is not a possibility as Trinity is requiring a weekly test for in-person learning).
- Travel is defined by any form of public transportation such as planes, trains and buses. We understand, for example, that inside a plane is relatively safe, but it is the terminal and other gathering places/travel environments in which we are concerned.
- Common sense is at play here. For example, if a family is taking Caltrain from Menlo Park to San Bruno or a SamTrans bus from Redwood City to Palo Alto, that does not fall under the travel umbrella.
- If a family chooses to travel and the student is quarantined, asynchronous learning will be provided for the student along with a scheduled check in with the teacher. As we are prioritizing in-person learning, the asynchronous learning will not replicate a school day and running a full hybrid program (being on Zoom all day) will compromise the in-person learning.
- We have eliminated the in-state and out-of-state past protocol. That protocol does not make current sense as the guidelines have changed since last year. A family could drive to Los Angeles and spend 3 days at Disneyland and not quarantine. However, a family could drive to a remote part of Oregon and be required to quarantine.
- We are also strongly suggesting you delay activities that are considered higher risk. If a family chooses to participate in a higher risk activity, we ask the student to quarantine. Examples of higher risk activities could be a 49er game, Disneyland, weddings, or concerts. It is essential to note that Trinity cannot track all the activities of every family. We ask that families understand the risk they encounter and possible virus spread by attending such events and self-report the quarantine.
As always, my door is open if you have any questions or if there is anything I can clarify.
Roundtable Q&A – Led by Matt Allio, Head of School
Read Matt’s full message here: September 15, 2020
Roundtables Next Week, Monday and Tuesday
The intent of the Roundtables is to provide a clear overview of how the Reopening Plan will be operationalized and the steps all families must take for a successful reopening. The Roundtables are scheduled for:
- Kindergarten, Grade 1 and Grade 2 on Monday, September 21 at 7:00 pm.
- Grade 3, Grade 4 and Grade 5 on Tuesday, September 22 at 7:00 pm.
The Roundtables will take place in Reopening Plan Zoom Room
The Roundtables will be recorded.
Student Testing Prior to September 30
All Upper Campus students whose families have selected on-campus learning starting on September 30 are required to take a baseline COVID-19 test prior to September 26 and are asked to report the results to the school. Once Upper Campus students return for on-campus instruction, they will be required to be tested, per recommendations by country or state regulations, no less than every 30 days and will be asked to report the results to the school. Trinity plans on hosting these baseline testing events.
Trinity is hosting COVID-19 testing on September 24 from 8:30 to 3:00 on the Upper Campus. Our partner is PMH Laboratories PMH Laboratories. Families are welcome to use their family physician if so desired.
If you would like to sign up your child for a COVID-19 test on Thursday, September 24, please do so here COVID-19 Test Sign Up.
The self-reporting result form, which is confidential for the school and to be completed by families is here Self-Reporting Form.
It is our understanding there will not be a cost to any family for this test. Expect more information early next week on documents to bring to the test or information for families who may not have medical insurance.
The Reopening Survey for On-Campus Learning
The majority of Upper Campus families have completed the survey regarding their intent to be in-person learning or to remain in distance learning. This information is essential to our planning. If you have not yet filled out the form, please do so here Parent Survey Reopening.
As outlined in our reopening plan, a 14-day quarantine period will be in effect for all students, faculty and staff following air travel and/or visiting heavily impacted areas. For out of state car travel, the quarantine period will be 10 to 14 days depending on the specific case positive COVID-19 metrics for the state. Please inform the school if you are traveling by air, visiting a heavily impacted area, are traveling out of state by car, or if you have questions. We are currently 15 days away from our potential reopening.
I know this is a lot of information to digest and I very much appreciate your attention to the details. We can only open – and remain open – if we are vigilant in our adherence to protocols in our home and school partnership.
Read Matt’s Full Message Here: August 5, 2020 – UC Families
The intent of this note is to provide important updates to the start of the school year. There will be other updates as we approach the start of the year. The facts:
The Waiver Process
Trinity will assess and apply for the Waiver that would allow our Kindergarten to Grade 5 students to be on campus. We are in touch with the San Mateo County Office of Education and the waiver process is still forthcoming for county schools. With any process in bringing students back on campus, the health and safety of our students, families, faculty, and staff is our top priority. State information on the Waiver process can be found here: Waiver Process: California Department of Public Health.
First Day of School Changed from August 19 to August 26
We had prepared for a full return to campus on August 19. Our planning process changed in a substantive way when San Mateo County was placed on the watch list and Trinity moved from approximately 2 students per class in distance learning to the entire Upper Campus. Therefore, the first day of school will be August 26. Essential in this modified process will be two days where students will onboard with their teachers – on August 24 and 25. I know this is a significant change for families and may present further challenges for parents with children on both campuses. I apologize for the inconvenience. Nevertheless, we must plan the optimal learning path for our students. With the entire faculty and staff returning on August 12, we need additional time to prepare the program through continued professional development and training as well as orienting the students.
We feel it is essential that students have the opportunity to meet their teachers, see their classrooms, become oriented to the learning process and distance learning, pick up materials (such as iPads), and run through a couple of safety protocols before the start of the year. To that end, a sign-up will be sent next week and students will come to campus at different intervals on August 24 and 25. Parents/Guardians are encouraged to be with the student. If families are not comfortable with their children coming to campus, we can make alternate arrangements for the pick up of materials.
A reminder for Kindergarten and New Families on August 20 we will have Kindergarten Orientation at 1:00 and New Family Orientation at 2:15 (details to follow)
The Daily Schedule
The daily schedule at Trinity will be a full-day schedule with the exception of not having Extended Care to start the year. The Trinity faculty has been working very hard to extend and enhance the learning process for the students. For those of you who were at Trinity last year, we had Distance Learning 1.0 (two weeks) which was asynchronous learning to ensure predictability and support through Google Classroom. This was followed by Distance Learning 2.0 (10 weeks) which was synchronous and the Seesaw learning platform was adopted and executed as well as larger community gatherings. We are now preparing Distance Learning 3.0 where we understand the strengths and limitations of being screen dependent contrasted with screen referenced. To use but one example, a textbook and a workbook serve as references, prompts and at times extended work for learning, our iPads should serve a similar purpose although still a vital one. The Trinity Distance Learning Plan is here Trinity Distance Learning Plan and a sample of a daily schedule is here Sample Upper Campus Schedule.
Interest in Social Pods
We absolutely know that students learn in social constructs and this includes physical proximity. A number of families have asked if the school can facilitate social pods for the students to be in physical proximity and/or recommend outside groups for activities that may serve the same purpose. While we await further guidance from the county on what is allowed, we will continue to explore models where there is the potential for small social pods. Currently, this is something being discussed among my professional and local networks although there does not seem to be a near term school solution. We will continue with virtual group activities (ie Bingo, Chapel) and look to expand our offerings in this area.
- Academic Program: Information about student learning during COVID;
- Facilities and Hygiene: Information about on-campus health and safety;
- Whom to contact if you have further questions in any area.
- Who can you talk to about this?
- Colette McWilliams, Director of Upper Campus
- Sue Krishna, Director of Lower Campus
- The Upper Campus will use “Stable Cohorts.” The intent of the Stable Cohort is to create as stable an environment as is practicable by reducing numbers of students and the movement of students across campus. Key to this cohort is that face coverings are worn at all times and physical distance is maintained.
- A Stable Cohort refers to a defined group of students whose size is dictated by the ability to implement physical distancing within the classroom or primary learning setting and is typically 12 to 16 students. This type of cohort allows for necessary and practical considerations in a student’s educational program. For example, a Stable Cohort may have more than one teacher during the instructional day, and students, though assigned to a particular area of campus, may move to classrooms as necessary to access required courses.
- In the Stable Cohort model at Trinity, Specialists Classes may use outdoor learning spaces for one-on-one or small group work, or, if utilizing an indoor space, may choose to rely on a strict disinfecting protocol between sessions.
- The Lower Campus will utilize “Bubble Cohorts.” In this cohort, ECP students will be placed into groups of no more than 12 with assigned teachers during the day. In this model, students must stay within the bubble for a period of at least three weeks.
- Masks/face shields are required on the Lower Campus. While we understand that per public health, very young students are not technically required to wear masks, we believe it is in the best health interest of our entire community for them to do so. We know that in some cases, preschool children will remove masks – still, our goal at the outset is to prepare them to wear one. Thank you for your help here!
- The Bubble Cohort provides for a smaller group of ECP students and classroom teachers to exist within a defined location, with no mixing between any other groups or individuals for a period of three weeks. Teachers and staff must remain solely with their Bubble Cohort, and if a child is absent, their space may not be filled by another child new to the cohort. An additional staff member certified to serve as a substitute should be included as part of the Bubble.
- Yes, there will be Specialty Classes, which are an integral part of the curriculum on both campuses. To minimize both the sharing of materials and instructional space, speciality classes will be offered outdoors, via Zoom and, when appropriate, indoors.
- We have revised recess and lunch schedules to provide increased time for outdoor activities while limiting the number of students on the playgrounds and ensuring social distancing. On both campuses, lunch will be eaten in the classrooms.
- Importantly, on the Lower Campus, playtimes will be staggered to maintain bubble cohorts.
- On the Upper Campus, the playground and activity spaces will be segmented to accommodate the stable cohorts.
- Upper Campus: Using Stable Cohorts and depending on the overall class size, each class will be socially distanced in a single classroom or two classrooms. Each classroom has been measured and learning space, notably desks, will maintain the 6 foot social distance model.
- Lower Campus: Using Bubble Cohorts, four classrooms will be utilized including two in Angus Hall (Pine and Laurel) and two in Trinity Hall- Good Shepherd Room (Trinity Tierra) and the Upper classroom (Trinity Agua). While students do not need to maintain the social distance in the bubble constancy, the classrooms may not mix in student and teacher composition. Each Lower Campus classroom will have two teachers.
- If we go to distance learning at any point during the 2020-2021 school year, we will offer full-day classes virtually. We will be taking the feedback we received and what we learned from distance learning in the spring to create an even more robust distance learning program. It will include increased daily interaction between teachers and their students.
- Using our learnings from the spring, we plan to offer a full-day, enhanced distance learning program for students. We are currently designing this program, and it will, in part, be informed by how many students opt to participate in distance learning. We will have more information on our distance learning offerings in the coming weeks.
- We will use many of the same tools as we used in the spring – such as Seesaw, Google Classroom, and Zoom – but we will use our learnings from the spring and plan to offer a full-day, enhanced distance learning program for students. We are currently designing this program, and it will in part be informed by how many students opt to participate in distance learning.
- We will detail each class’s cohort group clearly prior to the reopening, likely by August 14. In addition to the bubbles/cohorts, logistical information including protocols for dropoff, pickup, and other reentry information that we know will be important to parents and to the smooth operation of school prior to the beginning of the reopening.
- For the Upper Campus: We will be hosting parent information sessions via Zoom on the 13th, 14th, and 17th of August prior to the start of school. There will be four sessions; (Kindergarten, First/Second Grade, Third/Fourth Grade, and Fifth Grade). The Kindergarten session will be integrated with the orientation session we usually host before school starts for our Kindergarten families, on August 17th. You’ll receive more information about the timing of these events in the coming weeks.
- For the Lower Campus: Teachers have prepared a “social story” to help students understand what school will be like when they return in the fall. Social stories help prepare children for new experiences by describing how something might look or feel using pictures and words. By making a special Trinity social story available to parents prior to the start of school, our hope is that parents may have a chance to use the story to talk about returning to school, together. In addition, we will do a comprehensive orientation for families on August 18th.
- Teachers will be using Zoom to interact with their cohort of students the week before school starts.
- Chapel is an important, centering part of the student day, a gathering of the community, and a place for spiritual renewal and includes both campuses. While we are still planning Chapel for the fall, it will likely be an extension of the remote model we used in the spring. We will look at Chapel as a full community offering and will include parents, grandparents and friends to join the students. We will likely increase the remote Chapels in the fall to twice or three times a week.
- On the Upper Campus, we realize that many of our students have extracurricular activities and friends outside the Trinity community. However, for the health and safety of our entire community, we strongly encourage students to limit their interaction outside their Trinity “cohort” as much as possible once school begins. This helps ensure that we’re minimizing the number of germs that are brought onto our campus.
- One the Lower Campus, we will reiterate the importance of maintaining bubble constancy after school for health and safety.
- In order to ensure that we can continue to offer a 5-day per week program, we may need to use substitutes from time to time. We are currently creating a list of “known” substitutes, people we have worked with regularly in recent years, as well as speaking with our substitute database provider, Swing Education, about their testing protocols. We understand that having healthy substitutes on campus is critical, and we will work hard to ensure that they meet our high bar for safety.
- We may need to use substitutes from time to time (See: What is our policy for substitutes). We are currently creating a list of “known” substitutes, people we have worked with regularly in recent years, as well as speaking with our substitute database provider, Swing Education, about their testing protocols. We understand that having healthy substitutes on campus is critical, and we will work hard to ensure that they meet our high bar for safety. If we are unable to contract with substitutes who meet health and safety standards, we may need to temporarily move the class to a distance learning model until the teacher(s) are healthy and able to return to the classroom.
- On the Upper Campus, we anticipate three dropoff points — by the Office (our historical dropoff location) as well as by Lehman Hall (closer to the back part of our parking lot).
- On the Lower Campus: Pine & Laurel Rooms- will drop off/pick up at the entrance to the playground. Trinity Hall classrooms, Tierra and Agua students will be dropped off outside Trinity Hall. Pickup will be in the parking lot.
- We will use a check-in/tracking system and no student will be allowed on either campus without a temperature check. Students who have “passed” their temperature checks will receive a green “sticker” to wear on their uniform. Touchless thermometers have been purchased for this purpose.
- Each Grade Level will have a dedicated bathroom to use.
- Not initially. Students must be kept in stable groups with a faculty member present, and a designated space for each group of students must be available on campus. This makes providing Extended Care extremely challenging. We realize this may cause difficulty for parents who rely on EC, and we apologize for any inconvenience this may cause.
- Please note that as always, on the Upper Campus we are offering after school Enrichment Classes (now via Zoom), which occur in the home, typically in the late afternoon.
- Lower campus extended day hours are from 8:00am to 5:00pm
- Not initially. For safety, food should be brought from home. As always, students should not share food. We know that hot lunch is important for many of our families, and we will reevaluate at an interval early in the school year.
- Who can you talk to about this?
- Matt Allio, Head of School and Covid-19 Operations Lead
- Ed Lee, CFO and Covid-19 Operations Co-Lead
- Anna Quijano, Office Manager & COVID Facilities and Supply-Chain Coordinator
- Pal Thinnappan, Director of IT and Emergency-Preparedness Coordinator
- For the health and safety of our entire community we strongly encourage students to limit their interaction with others 14 days prior to returning to school. This helps ensure that we’re promoting stable environments conducive to community health. It also helps ensure that school can continue in person, if applicable.
- We do require families that have traveled by air, out of state or out of the country to quarantine for 14 days prior to returning to school.
- We realize that every family’s situation is different, however, and requiring quarantine for everyone isn’t possible.
- Absolutely. We will have external signage on health protocols throughout both campuses. This includes student-friendly, CDC and Community Care Licensing issued signs for student bathrooms and classrooms – all with the goal of promoting consistent hygiene practices for our entire community.
- In addition to standard back-to-school training for CPR and First Aid, our entire faculty and staff will receive comprehensive training in COVID-19 safety and management the week upon their return. This will be held by Joffe Emergency Services, a national training group that specializes in emergency response training.
- For both the Upper Campus and Lower Campus, rotational sanitation and disinfection will occur throughout the day for common spaces (high-traffic areas) such as railings, and doors.
- We have contracted with Galaxy Maintenance for school day service as well as the evening disinfection and thorough cleaning.
- Masks/face shields are required on both campuses, for everyone.
- For the safety and comfort of each student and staff member, we will ask everyone to choose a mask that best fits them and bring it to school.
- While we understand that per public health, very young students are not technically required to wear masks, we believe it is in the best health interest of our entire community for them to do so. We know that in some cases, preschool children will remove masks – still, our goal at the outset is to prepare them to wear one.
- We encourage parents to begin “practicing” mask wearing at home, steadily increasing the duration of wearing time as school approaches, to make the transition back to school as seamless as possible.
- Important: If your child has respiratory, sensory or other needs that may require special attention, please reach out to your campus director.
- For younger grades (Early Childhood, Kindergarten, Grade One), where seeing mouths may provide comfort and help with clearer communication, we have ordered “clear” masks for teachers. We will also have a limited supply of “clear” masks on hand for students in these grades, should they be required.
- Trinity will always have extra masks on hand for students and/or staff members in the event of a missing/damaged mask.
- We recognize that asking children of any age to wear a mask for extended periods of time is challenging, and we thank you in advance for all of your efforts to help!
- We will follow stringent CDC guidance, which specifies that the area(s) visited by the staff or student should be immediately closed off.
- After 24 hours, the area and any materials used by the individual will be cleaned and disinfected before the space can be reoccupied.
- Like many schools our size, we do not have a full time nurse on staff. However, our Office Manager and Lower Campus staff are trained in First Aid, CPR, and will receive specialized, comprehensive COVID-19 management training.
- In addition, we are partnering with The Village Doctor, a local medical group in Portola Valley, to provide counsel for school leadership, host bi-weekly parent coffees, provide parent education in our publications such as the Trinity Talk, and more.
- Yes, we will require that all staff receive a negative COVID-19 test result prior to returning to work this fall.
- While there are currently apps available for contact-tracing, none at this time have proven to be reliable enough for the school setting – although we continue to monitor this space. Of course, individuals can elect to voluntarily use available contact-tracing apps.
- Any counties on the California state “watch list” will not open for distance learning; as of 7/24 San Mateo County is not on the watch list. We are aware that there is a “waiver” option that schools can apply for that would allow them to remain open even if a county is on the watch list. We are currently investigating what may be possible, with the ultimate goal of keeping our entire community healthy.
- For Upper Campus, when 2 or more cohorts have positive cases, this would cause an onsite school closure with a full transition to distance learning.
- For Lower Campus, guidance stipulates that if any student or staff tests positive in the class, the class will be closed for onsite learning. After 24 hours, the affected locations will be disinfected then the class could, if applicable, return after 72 hours.
- If a student or staff member has a confirmed case of COVID-19, communication will occur with others who have been in contact with that person, as well as local health agencies. Any potentially exposed individuals will need to monitor symptoms and will be required to quarantine for 14 days prior to returning back onsite. Please note that Trinity will maintain student, family, and/or staff confidentiality throughout this process.
- Any space used by this individual will be cleaned and disinfected. Additionally, the space where this individual spent prolonged time may be temporarily closed off.
Please find answers to key questions that we reviewed at our initial reopening sessions in June; note that answers may change with updated information.
Q: When is Opening Day? August 19th, 2020. The Lower Campus will begin with half day sessions on the 19th, with regular full day sessions starting on August 27th.
Q: How will the school be disinfected and cleaned? Disinfection, cleaning, and ventilation are an ongoing component of our reopening readiness in addition to: daily, regular cleaning of all surfaces and objects after use; air filtration will be serviced and assessed in partnership with each church; classrooms and offices will be regularly ventilated by staff; surfaces and objects will be regularly cleaned with disinfectant.
Q: Will masks be required? Yes. Parents will be asked to provide masks from home, both for hygiene reasons and to ensure student comfort. Some students with sensory, respiratory or other needs may require exceptions.
Q: Are visitors allowed on campus? Non-faculty/staff adults are not allowed on campus. While we love our community, this includes parents, for hygiene reasons, and to reduce the spread of germs. Parents should speak with teachers over the phone or via Zoom wherever possible. For the time being, tutoring will need to be remotely.
Q: How will drop-off work? Students will have temperatures taken at drop-off with parent(s) waiting in the car. If normal (<100.4 degrees F), parent may depart. Students with temperatures 100.4F+ will depart with parent until they have a normal temperature for a period of 48 hours without medicine/fever reducer. Lower Campus note: the Preschool will have a staggered drop-off to allow for social distancing (8-830A and 830-9A).
Q: How will you keep students from spreading germs during the day? We’ll use a concept called “bubble constancy.” This means that each student will have a small “social bubble” of peers that they move around with, to minimize the number of people they come into contact with. “Bubbles” are no more than 10 students on the Lower Campus, and likely no more than 12 on the Upper Campus.
Q: What will a typical day look and feel like for our student(s)?
- Upper Campus: Instruction will be offered 5x/week. While we would love to see everyone back on campus, we understand some families may continue to choose distance learning and we will support those decisions. We’ll use the practice of “bubble constancy,” described above, in which classes are roughly split in half and have a dedicated space and are supervised by a combination of their homeroom teacher and their teaching assistant. Specials classes will be offered outdoors or via Zoom. Desks will be socially distanced: rooms have been measured to ensure desks can be spaced 6’ apart.
- Lower (Preschool) Campus: Instruction offered 5x/week, although some families may continue to prefer distance learning. We’ll use the practice of “bubble constancy,” described above, which is also a requirement from Community Care Licensing. Preschool students will be split into groups of no more than 10, with assigned teachers throughout the day.
Q: Will there be “Specials” (ex: Art, Music, Design Thinking, Science, Service Learning) classes? Yes, these are an integral component of our curriculum. To minimize both the sharing of materials and spaces, Specials classes will be offered outdoors or via Zoom.
Q: How will you help ensure the safe use of materials? The school will choose materials that can be easily cleaned. All school materials must stay at school and no home materials should be brought to school, with the exception of school library books. Wherever possible, students will be given their “own” set of materials to use. iPads, laptops, computers must not be shared; devices will be regularly cleaned.
Q: How will playground use/recess be impacted by social distancing? We have created revised recess schedules to provide increased time for outdoor play, while limiting the number of students on the playground. Lower Campus playtimes will be staggered to maintain bubble constancy.
Q: Will you be offering a hot lunch program on the Upper Campus? In an effort to minimize visitors to campus and germs, we will not be offering hot lunches. We hope to resume this program as soon as possible.
Q: Will there be an Extended Care Program? Not initially. Students must be kept in small, stable groups with a faculty member present, and a designated space for each small “bubble” group of students must be available on campus (see “bubble constancy”, above, which promotes good hygiene). This makes providing Extended Care extremely challenging. We realize this cause difficulty for parents who rely on EC, and we apologize for any inconvenience this may cause. We greatly appreciate parents’ flexibility and understanding during this unprecedented time.
Q: Will there be a distance learning alternative for families not comfortable returning? Yes; every family has a different risk tolerance and set of circumstances. We will support each family’s decision.
Q: Will faculty and staff be trained specifically for Covid-19 risk minimization? Yes, this is a core priority prior to the start of school.
Q: What is the protocol if a student or staff member is diagnosed with Covid-19? If a student or any member of a student’s household is diagnosed with COVID-19, the school must be notified at once for contact tracing and to communicate with others. Students must quarantine at home until they are cleared for school re-entry by a doctor.
Q: What happens if there is a resurgence of the virus in the fall? We will again be ready to move to a distance learning model. As we did previously, we will look to public health agencies to make final decisions about learning models.
Spring Break Guidelines for Teaching, Learning and Travel – Matt Allio, Head of School
A Year of Grace and Learning – Matt Allio, Head of School
February Break Covid Guidelines -Matthew Allio, Head of School
November 15, 2020 -Matthew Allio, Head of School
November Tier Update – Matthew Allio, Head of School
COVID Social Guidelines – Matthew Allio, Head of School
September 15, 2020 Matt Allio, Head of School
July 13, 2020 – Matt Alli0, Head of School
July 17, 2020 – Matt Alli0, Head of School
July 21, 2020 – Matt Allio, Head of School and Sue Krishna, Lower Campus Director
May 8. 2020 – Matt Alli0, Head of School
March 18, 2020 – Matt Allio, Head of School
Helping Your Family De-Stress During Corona Virus Uncertainty – Common Sense Media
Calm.com – login: firstname.lastname@example.org, Trinity123
From Common Sense Media: Tools to help parents and caregivers keep kids focused and learning at home.